Stationery Timeline Planner
Beautiful stationery takes time: use our free planner below by entering your event date and it will plan out exactly when to order each part of your stationery, so nothing arrives in a rush.
Two Ways to Create Your Stationery
Choose pieces from our collections, from save the dates and invitations to day-of signage and details, and personalize them with your names, or work with us on a custom design created from scratch for your wedding. Every piece is printed for you and shipped across Canada and worldwide.
Short on Time? Design It Yourself
If your date is close, or you would rather print locally, our digital bundles give you the same Flori Time designs as editable Canva templates. Add your names and details, download instantly and print wherever you like.
Your Stationery, Step by Step
12 Months Before
Dream & Plan
Start shaping the look and feel of your celebration while the details are still taking form.
Think about:
- Your style and colour palette
- An estimated guest count
- The venues you love
- A custom suite or one of our collections
8–12 Months Before
Send Your Save the Dates
Once your date and venue are confirmed, let guests know to keep the day free.
When to mail:
- Destination or travelling guests: 10–12 months before
- Local events: 8–10 months before
5–6 Months Before
Order Your Invitations
Give your invitation suite room to be made with care, from first proof to your front door.
We build in time for:
- Your first digital proof in 1 week
- 3 days to reply, with 2 rounds of revisions
- Printing and hand-finishing
- Delivery to your door
Planning a fully custom suite? Reach out a little earlier.
10–14 Weeks Before
Mail Your Invitations
Address, stamp and send, giving guests plenty of time to reply.
When to mail:
- Local events: 10–12 weeks before
- Destination events: 12–14 weeks before
Include your RSVP date, event website and any travel or accommodation notes.
8–10 Weeks Before
Order On-the-Day Pieces
These details rarely depend on your final guest list, so they can be ordered now.
Including:
- Dinner menus
- Welcome and bar signs
- Table numbers
- Custom matchboxes and favours
Pieces with hand-sewn lace take extra care, so order on time.
4–6 Weeks Before
RSVPs & Seating
As replies come in, your guest list and table plan take shape.
Send us:
- Final guest names for place cards
- Your seating plan for the seating chart
3–4 Weeks Before
Approve Your Final Proofs
A last careful look before everything goes to print.
Double-check:
- Spelling of every name
- Dates, times and venue details
- Menu wording and dietary notes
2 Weeks Before
Everything in Hand
All of your stationery should now be with you.
Use this time to:
- Check every piece
- Assemble place settings and signage
- Hand everything to your planner or venue
Event Week
The Finishing Touches
Your stationery is ready to welcome every guest.
On the day:
- Place cards at each seat
- Menus on every plate
- Signs in place to greet your guests
Now relax and enjoy your celebration.
Good to Know
Do you send printed proofs or samples?
All proofs are digital and sent by email, so you can review every detail quickly from anywhere. Printed proofs and sample kits are not provided for collection orders; custom design clients receive cardstock samples in their Atelier Welcome Box. The box is not included with rush orders.
How long does custom wedding stationery take?
Your first digital proof arrives by email within 1 week of ordering (proofs are digital only). Reply within 3 days each round; two rounds of revisions are included, so proofing takes up to 3 weeks. After you approve it, orders arrive in 2–3 weeks within Canada, 3–6 weeks in the United States and 6–8 weeks internationally. Fully custom suites need more time, so inquire early.
What is considered a rush order?
Your order counts as a rush if you need it in hand sooner than these times, counted from the day you place your order:
- Within Canada: less than 6 weeks
- United States: less than 9 weeks
- International: less than 11 weeks
Rush orders start at $300 CAD per item, or a flat $1,000 CAD for the whole order when it includes more than 4 items, with rush shipping included.
Do you ship wedding stationery outside Vancouver?
Yes. Flori Time Atelier designs and prints in our studio and ships from Vancouver, BC across Canada, to the United States and worldwide. Shipping is calculated at checkout, and delivery times and costs for each destination are on our Shipping page.
Can my stationery be in English and Chinese?
Yes. We design bilingual stationery in English and Chinese, so every guest can read your invitation, menu and signage in the language that feels like home. Let us know when you order and we will set your wording in both languages.
Can I make changes after approving my proof?
Changes are possible until your order moves into production. If you spot something, please let us know as soon as possible. Once printing has started, we are no longer able to make changes.
How do I send my guest list, menu wording or seating plan?
The place card, menu and seating chart pages each have an upload box. Add your file (Excel, CSV, PDF or Word) before you click Add to cart and it is sent along with your order. You are also welcome to email it to us at info@floritime.com. For guest names, list one guest per row; for envelope addressing, include each guest’s full mailing address.
Do you address envelopes?
Yes. Envelope addressing is $3 CAD per suite and can be added when you choose your options on our invitation and save the date pages. Simply email us your guest address list in a spreadsheet after you order.
Can I mix pieces from different collections or change the colours?
Yes. You are welcome to mix pieces from different collections or adjust ink and paper colours to suit your celebration. Mention it in your order notes or message us and we will include it in your proof.
What is your refund policy?
Because every piece is personalised and made to order, all sales are final and we are unable to offer refunds. Please review your proof carefully before approving it. Full details are in our Terms & Refund Policy.
Order Early, Ship Anywhere
A little extra time goes a long way. Whether you are choosing from one of our collections or dreaming up something custom, starting early gives every detail the attention it deserves, from your first proof to the moment your stationery arrives.
Wedding and event season fills quickly, especially for custom projects, so we suggest getting in touch as soon as your date and venue are set.
We are based in Vancouver, British Columbia, and create stationery for celebrations across Canada and around the world. If you are ordering from outside Canada, please allow a little more time for printing and delivery.
Looking for Something Truly Yours?
Our custom stationery service is designed around you, with luxury pieces created to reflect your story, your style and the feeling of your day.
From invitation suites to welcome signs, menus and hand-finished details like sewn lace, we work with you closely to create stationery you will want to keep. Custom design starts at $4,500 CAD.
Begin Your Inquiry